Data Quality & Stewardship

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Data Definitions

Data Definitions allow you to specify the crucial/mandatory data to be collected for each class e.g. Business Criticality of the Business Application table. A defined field will be audited re. its completeness and currentness. 

Completeness means, that the field content should be not empty, none, or 0 (zero). An UPM·X workflow will notify the steward group members (specified in the Data Definition Scope) regularly to complete the missing data.

Currentness means, that the field content needs to be reviewed regularly e.g. every 90 days to ensure, that the entered field value is still current and correct. We can define the review cycle in the Data Definition Scope.  

Go to UPM·X Features -> Data Governance -> Data Definition to define and manage Data Definitions.

A – Click the New button to create a new Data Definition.

B – Shows the available Data definitions. Click to open the Data Definition Form. 

Data Definition Form

The Data Definition Form allows you to specify the crucial/mandatory data to be collected for each class e.g. Business Criticality of the Business Application table.

A – This is a free text field which should be typically the same as field E. You can use this field to specify new fields and requirements, even before a custom field has been implemented. 

B – The audit field can be deactivated, if the field is not in focus for data completeness and currentness reviews. Activate the field, to send out notifications to the steward group members. 

C – The definition field helps to specify the definition and content of the field itself.

D – Select the table which contains the field to be audited for completeness and currentness. 

E – Select the field which needs to be audited for completeness and currentness. 

F – Once the Data Definition has been saved, you can create a scope for the Data Definition by clicking the New button. 

G – Shows the Data Definition Scopes. Click to open the Data Definition Scope Form.

Data Definition Scope Form

The Data Definition Scope Form helps to scope the validity of the data definition in terms of responsibility, time and organizational scope. Create multiple scope definitions for various entities by adding organizational scope filters, different steward groups and data review cycles.   

A – This free text field helps you to provide a name for the scope. 

B – The audit field can be deactivated, if the scope is not in focus for data completeness and currentness reviews. Activate the field, to send out notifications to the steward group members. 

C – Use the scope filter to include or exclude elements by e.g. company, department, location or any other field. 

D – The Steward Group members will be notified to complete and verify data currentness regularly.

E – Set the Data Review Cycle based on your needs, how often the Steward Group needs to be informed to review and verify the data currentness.